Meeting Room Policy

Content Body: 

Application

    • The online Application for Use of Meeting Facilities form must be completed and submitted by a responsible member of the organization or group requesting use of the facilities as far in advance as possible, with a minimum of five (5) business days prior to the event.
    • Use of the meeting facilities is not approved until the Application is approved and a confirmation email is sent stating approval. 
    • Applications for meetings for children must be submitted by a responsible adult. In applying for use of the meeting facilities, the responsible adult attests that responsible adults will be on site before, during and after the meeting.
    • The Library Board of Control shall be the final authority concerning any groups’ use of the meeting facilities.

    See guidelines/policy for more information.

    Locations & max. capacity

    Types of Facilities (max. capacity) available for public use:
    Group size limits vary according to setup. View meeting room setup styles.

    Large Group Accommodations ($50)

    • Carnegie Memorial Library : (max. capacity: 54)
      • (337) 721-7084 Mon-Fri: 9a-6p
    • Central Library
      • DeBakey Room (max. capacity: 80) or Thielen Room (max. capacity: 17) *no special setup for Thielen Room
        • (337) 721-7116 Mon. - Thurs. 9a-8p, Fri. 9a-6p, Sat. 9a-5p, Sun. 2p-6p
    • Epps Memorial Library (max. capacity: 100)
      • (337) 721-7090 Mon.- Thurs. 9a-8p, Fri. 9a-6p, Sat. 9a-5p
    • Moss Bluff Library (max. capacity: 60)
      • (337) 721-7128 Mon. - Thurs. 9a-8p, Fri. 9-a-6p, Sat. 9a-5p
    • Sulphur Regional Library (max. capacity: 100)
      • (337) 721-7141 Mon. - Thurs. 9a-8p, Fri. 9a-6p, Sat. 9a-5p, Sun. 2p-6p
    • Westlake Library (max. capacity: 42)
      • (337) 721-7113 Mon.-Fri. 9a-6p

    Small Group Accommodations (commercial users $10)

    • Epps Memorial Library (capacity: 6)
      • (337) 721-7090 Mon.- Thurs. 9a-8p, Fri. 9a-6p, Sat. 9a-5p
    • Sulphur Regional Library (capactiy: 9)
      • (337) 721-7141 Mon. - Thurs. 9a-8p, Fri. 9a-6p, Sat. 9a-5p, Sun. 2p-6p

    Small Group Accommodations (open air) for ages 14+: (non-commercial users--no charge)

    • Central Library (capacity: 2-4)
      • (337) 721-7116 Mon. - Thurs. 9a-8p, Fri. 9a-6p, Sat. 9a-5p, Sun. 2p-6p
    • Sulphur Regional Library (capacity: 2)
      • (337) 721-7141 Mon. - Thurs. 9a-8p, Fri. 9a-6p, Sat. 9a-5p, Sun. 2p-6p

     

      Fees

      Fees are assessed for the specific services chosen according to the following schedule:

      • Large Group Accommodations (no special setup for Thielen Room) $50
      • Small Group Accommodations (commercial users): $10
      • Small Group Accommodations (includes open-air) Sulphur Regional, Epps Memorial Conference Room and Central (non-commercial users): No charge

      Fees apply to all individuals and groups except governmental agencies, library partners, non-profits, and groups determined by library management to support the mission of the library.

      Fees for each reservation must be paid at time of application or within 1 week of requesting use.  

      Fees will be refunded in accordance with Police Jury accounting procedures, if the reservation is canceled a minimum of five (5) business days before the scheduled date.

      The fee for use of the facility may be waived if the applicant’s proposed activity is one which the library could perform within the parameters of the library’s mission statement:

       

      Guidelines & Policy

      See Guidelines & Policy for more details. 

       

       

      The Calcasieu Parish Public Library serves all the people who live in the parish with materials, information, and services through a network of branches that are conveniently located and easy to use. The Library strives to help people make informed decisions, enjoy their free time, and continue learning all of their lives. The Library Board and Staff are committed to providing high quality, cost effective, equitable service that meets the needs of all parish residents.