Meeting Rooms

Print
Press Enter to show all options, press Tab go to next option


Requesting use of a room

 IMPORTANT MESSAGES

  • Reservation requests may be made directly through Library personnel, or by completing the online reservation form below.  
  • Reservation requests must be completed and submitted by a responsible member of the organization or group requesting use of the facilities as far in advance as possible, with a minimum of five (5) business days prior to the event.
    • If you have specific reservation requests/needs such as reserving a room earlier than 5 days in advance, please contact the branch that houses the meeting room.

     

  • Need to use a meeting room on a Saturday or Sunday? Please contact the appropriate branch for assistance as the online form no longer accepts reservations for use during weekend hours.

  • Reservation requests are now bookable 30 minutes after the branch is open. This enables everyone ample time to setup, and for entry into the building prior to meeting start time.

  • Reservation requests regarding meetings for children must be submitted by a responsible adult. In applying for use of the meeting facilities, the responsible adult will be on site before, during and after the meeting.

  • In applying for use of the meeting facilities, the responsible adult will be on site before, during and after the meeting.

  • The Library Board of Control shall be the final authority concerning any groups’ use of the meeting facilities.

  • Reservation requests are not final until confirmed by library personnel.

  • Library holidays--March 28 (Mardi Gras), April 7 (Staff Development Day), April 14-16 (Easter), May 29 (Memorial Day), July 4 (Independence Day), September 4 (Labor Day), October 6 (Staff Development Day), November 23-24 (Thanksgiving), Dec. 24-26 (Christmas), December 31 (New Years Eve), and January 1 (New Years Day)

 

Online form instructional guide or guidelines and policy

Online Reservation Request form


Locations & max. capacity

NOTE: Group size limits vary according to setup. View meeting room setup styles

 

Types of Facilities (max. capacity) available for public use:

Large Group Accommodations ($50)

Location

Max. capacity Phone number Hours Note
Carnegie Memorial Library 54 (337) 721-7084 M-F 9a-6p

 

 

Central Library, DeBakey Room*
Virtual Tour
80 (337) 721-7116 M-Th 9a-8p
Fri 9a-6p
Sat 9a-5p
Sun 2p-6p

 

 

Central Library, Thielen Room*
Virtual Tour
17 (337) 721-7116 M-Th 9a-8p
Fri 9a-6p
Sat 9a-5p
Sun 2p-6p

no special setup

 

Epps Memorial Library 100 (337) 721-7090 M-Th 9a-8p
Fri 9a-6p
Sat 9a-5p

 

 

Moss Bluff Library 60 (337) 721-7128 M-Th 9a-8p
Fri 9-a-6p
Sat 9a-5p
Sun 2p-6p

 

 

Sulphur Regional Library 100 (337) 721-7138 M-Th 9a-8p
Fri 9a-6p
Sat 9a-5p
Sun 2p-6p

 

 

Westlake Library 42 (337) 721-7113 M-Th 9a-6p

 

 

*NOTE for Central Library meeting room users: Please supply your own device and VGA/HDMI cable (s). Otherwise, please check with the Help Desk on the first floor to check out cables. For MAC or iOS devices, please bring your USB adapter. Laptops/devices/hotspots are available for checkout. 

 

Small Group Accommodations (commercial users $10)

Location

Max. capacity Phone Number Hours
Epps Memorial Library 6 (337) 721-7090

M-Th 9a-8p
Fri 9a-6p,
Sat 9a-5p

Sulphur Regional Library 9 (337) 721-7141

M-Th 9a-8p
Fri 9a-6p
Sat 9a-5p
Sun 2p-6p

 

Small Group Accommodations (open air) for ages 14+: (non-commercial users--no charge)

  • Need to use the open air accommodations/study carrels? Contact or visit the appropriate branch for specific details on booking or using these carrels.

Location

Max. capacity Phone Number Hours
Central Library 2-4 (337) 721-7116

M-Th 9a-8p
Fri 9a-6p
Sat 9a-5p
Sun 2p-6p

Sulphur Regional Library 2 (337) 721-7141

M-Th 9a-8p
Fri 9a-6p
Sat 9a-5p
Sun 2p-6p


Fees

Fees are assessed for the specific services chosen according to the following schedule:

Large Group
Accommodations
 
 Small Group Accommodations  Small Group
Accommodations
 

$50  
(no special setup for Thielen Room) 

 

 $10 
(commercial users)

 

no charge 
(includes open-air)
Sulphur Regional
Epps Memorial Conference Room
Central Library
(non-commercial users)

 

Fees apply to all individuals and groups except governmental agencies, library partners, non-profits, and groups determined by library management to support the mission of the library.

Fees for each reservation must be paid at the library prior to meeting room use.

Fees will be refunded in accordance with Police Jury accounting procedures if the reservation is canceled a minimum of five (5) business days before the scheduled date.

The fee for use of the facility may be waived if the applicant’s proposed activity is one which the library could perform within the parameters of the library’s mission statement:


Guidelines & Policy


The Calcasieu Parish Public Library serves all the people who live in the parish with materials, information, and services through a network of branches that are conveniently located and easy to use. The Library strives to help people make informed decisions, enjoy their free time, and continue learning all of their lives. The Library Board and Staff are committed to providing high-quality, cost-effective, equitable service that meets the needs of all parish residents.

 

Important Notice for Meeting Rooms

Standard fixtures vary with each room. For rooms with stationary projection screen, stationary projectors, or monitors, contact library branch in advance when required for the meeting.

Free viewers are required for some of the attached documents.
They can be downloaded by clicking on the icons below.

Acrobat Reader Flash Player QuickTime Windows Media Player Microsoft Silverlight Word Viewer Excel Viewer PowerPoint Viewer